Visitor Sign in App
Make a great first impression. Xena provides a slick and streamlined sign in process for visitors with all of the convenience, security, and compliance benefits you would want from a modern application.
Your trusted and modern visitor management software.
Visitors sign in on an iPad or tablet
When a visitor arrives, they’ll enter their details including their reason for visiting and the staff member they are there to see.
Visitors accept or view important documents
With Xena you can get your visitors to read and accept important documentation such as your visitor policy or an NDA.
Xena immediately notifies the staff member
Once your visitor has signed in Xena automatically alerts the staff member(host) that their guest has arrived and is waiting in reception.
Key Features
No need to have staff permanently at your reception or front desk. With Xena you have a 24/7 presence for visitors.
Do away with pen and paper. With Xena you can get visitors to sign in using a digital form.
A number of our form fields are configurable giving you the flexibility to record data that is important to you.
Whether it is for compliance or security reasons visitors will be able to view and accept your policies.
Automatically obfuscate visitors personal data on your chosen schedule as per your GDPR policy.
Automatic notifications (email, text message or calls) are sent to your staff when their guest has arrived.
Staff can easily register guests ahead of their visits including detail any important notes for the front desk team.
Log and inform staff via email of any package deliveries.
Understand who is visiting your building and why, whilst keeping all of your visitor data up to date in a secure environment.
Generate a real-time list of on-site visitors in the event of an emergency.
Add your logo, brand colours and custom image or video background to the sign in screen.
Your front desk is 'always on'
No need to have staff permanently at your reception or front desk. With Xena you have a 24/7 presence for visitors.
Give visitors a modern and easy sign in experience
Do away with pen and paper. With Xena you can get visitors to sign in using a digital form.
Customise your sign in form
A number of our form fields are configurable giving you the flexibility to record data that is important to you.
Get visitors to view important policies
Whether it is for compliance or security reasons visitors will be able to view and accept your policies.
GDPR options
Automatically obfuscate visitors personal data on your chosen schedule as per your GDPR policy.
Automatically notify staff of visitor arrivals
Automatic notifications (email, text message or calls) are sent to your staff when their guest has arrived.
Pre-register visitors
Staff can easily register guests ahead of their visits including detail any important notes for the front desk team.
Log package deliveries
Log and inform staff via email of any package deliveries.
View visitor reports
Understand who is visiting your building and why, whilst keeping all of your visitor data up to date in a secure environment.
Emergency onsite visitor management
Generate a real-time list of on-site visitors in the event of an emergency.
Customise the look and feel
Add your logo, brand colours and custom image or video background to the sign in screen.
Pricing
Book a demoView our FAQs for more information. Still unsure of which plan is best for your company? Get in touch.
FAQ's
Customers are asked to supply a logo (PNG), as well as their primary and secondary colour palettes so we can ensure Xena looks and feels just like you would like it to. Customers can also use a custom background image or video for the sign in screen.
We believe that client onboarding should be easy and fuss free so from the moment you sign up we take you through the set-up process which should only take a few days, if you do not have any custom integrations or specific requests. Get in touch if you want us to talk you through the process.
All data is stored within our Amazon AWS data centres located in the EU. For public cloud customers your data will be stored in London. Private cloud customers have the added benefit of choosing exactly where they would like to store their data. Enterprise customers have the ability to host on premise or within their own private cloud.
You control the length in which you would like to retain your visitor data. All customers get access to the GDPR features which allow you to automatically delete or obfuscate visitor data.
We perform regular backups which are stored in the same data centre location as your plan. Backups are encrypted and retained for 14 days.
We take data protection extremely seriously by being transparent on where and how your data is stored. Afundi Digital Marketing (the creators of Xena) will act as the Data Processor for your data. Xena comes with several GDPR features available to all customers allowing you to easily export, delete, and obfuscate your visitor’s data automatically.
Xena can work on any tablet or mobile device that has a web browser and internet connectivity however we recommend using a Samsung Galaxy or Apple iPad for the best user experience.
We have a number of different set up options depending on the hardware you want to use. Get in touch and we can make recommendations on stand/kiosk options.
You can have the Xena app connected to unlimited devices within one location.
There are additional costs for the device and stand which are once-off costs and purchased by you with our guidance. Xena offers SMS and phone call notification features which will incur additional carrier costs. Pricing starts from 4p per SMS and 25p per phone call.
Each of our packages include a Service Level Agreement covering support so there is no additional fee for support. View our pricing section for more information.
We bill our customers both annually and monthly dependant on the package you choose.
Xena offers a number of different packages including our cloud-based offering for SME’s and on-premise solutions for enterprise customers. Visit our pricing section for more information.
We are always looking for ways to improve Xena and therefore we release new features regularly. We also encourage customers to request features however any additions to the application will need to be reviewed and put into the development roadmap in order of our preference. However, customers can purchase features if the feature is not against our vision for Xena.
Absolutely not, we believe Xena is a great tool for your front desk staff to use as it streamlines visitor check ins and allows them to not be tied to their desk at all times.
Xena was proudly developed on the Isle of Man by Afundi whom are releasing a number of SaaS applications. Visit Afundi’s website for more information.
Customer feedback
Get In Touch
To arrange a free no obligation demo or to find out more about how Xena can transform your visitor sign in experience reach out.